1. Cost Loaded Schedule Template Software Programs For Windows 10
2. Cost Loaded Schedule Template Software Programs For Free
3. Sample Cost Loaded Schedule

You’re probably asking – do we really need project management tools with resourcing software? The answer is probably no, and yes. No, you probably don’t need it – you could get away with not having it. But yes, if you had the, you could probably run your PM team and deploy your resources more effectively and efficiently.

As agencies and studios grow, the systems and processes that worked for a small agency often struggle to scale. Excel and Google Docs are great, but the best project management tools and resource scheduling software out there that can help you work even smarter. Work smarter with project management tools and resource scheduling software Project management tools can help plan, organise, and manage projects as well as your agency resources – whether they’re people, rooms, or phone lines. Project management tools can be used to develop resource plans and create resource requirement forecasts.

The cost analysis example template is very easy to use. This template has two columns for doing the cost analysis which are the cost center and the annual cost. Cost center includes components like parts and materials, salaries, insurance, vehicles and more. With the help of this example, you can easily learn how to do the cost analysis on your. However, not everyone is a graphic design whiz. Luckily there are plenty of free or affordable event program design templates. Some of these templates are made for online platforms, while others are for commonly used software programs, such as Microsoft Word and Adobe Photoshop.

Depending on the sophistication of the software, they can also include tools for estimation and planning, scheduling, cost control and budget management, resource allocation, and document storage. The challenge with these project management tools and resource scheduling software is that there’s often a lot of overlap. Resource management, time tracking, project communication, expenses, storage, Professional Services Automation (PSA) and Services Resource Planning Software (SRP) can all find themselves bundled together – this can be good, but if you need to integrate with or replace legacy systems, things can start getting complicated. Below are some great options for project management tools and resource scheduling software. 12 Great Project Management Tools With Resource Scheduling For Studios And Agencies 1.

Of both their construction program as a whole and individual projects. Costs for cost-loaded schedule, and for identifying resources for resource-loaded schedules. The manual could also establish a uniform schedule of observed. This specification does not mandate the use of Primavera software products and.

Float – Since 2012, Float has been one of the most simple and flexible resource scheduling application for agencies and studios. Its single focus on resource scheduling allows you to use it alongside other project management tools, when you’ve already planned your projects and just need to schedule a team to do the work. Float allows you to easily manage your staff’s workload, upcoming projects overtime and time off from a single place. Workers are updated with their weekly schedule via email and with live notifications so that everyone’s always up-to-date. They don’t need their own login information, which keeps the system simple. There’s also a reporting component so that you can monitor your team’s utilization at any time – report on scheduled hours by an individual team member, department, client and project. Float have been evolving their product and so using their API and Zapier you can connect with 100’s of your favorite apps including Basecamp, Asana and Trello. Float offers a free 30 day trial and costs from $5/user/month (guests logins are all free).

2. Resource Guru – Resource Guru is a dedicated resource management tool. With a great visual calendar style interface, it shows what everyone’s working on and clearly displays availability so you can maximise utilisation. The tool allows Project Managers to make bookings simultaneously with no chance of stepping on each other’s toes. Clashes are automatically prevented. Bookings can be added to a waiting list and used for capacity planning later. Each staff member gets their own resource dashboard so they can log in and know exactly what they should be working on. And to monitor business performance, powerful reports monitor utilization of your team and help with capacity planning. Resource Guru costs from $2.50/user/month.

Hub Planner – Hub Planner is a sweet looking resource planning and management tool for PM’s to plan, schedule, track and book their teams of resources. The tool focusses around a high-level view of resources, their capacity and utilisation, and also gives PM’s the power to deep dive into projects to at a glance establish progress, billability and profitability. Within the tool are some powerful tools and features for resource scheduling and planning – with drag and drop and filtering, timesheets – to analyse schedule vs actuals, and reporting – with smart report templates and custom reporting capability. Helpfully, it also has an API so you can plug it into your other systems too. Hub Planner costs from $69/10 users/month.

Saviom – Saviom is an intuitive Enterprise Resource Management software used by PwC, DHL, Siemens, and Fujitsu that has multiple functions to both schedule resources in real time and track them in relationship with project statuses. Along with its comprehensive forecasting reports, it also ropes in an array of different functionalities ranging from ( but not limited to) leave, cost, time and capacity management, solving most resource-centric problems of project management units. While the Gantt Chart view gives complete visibility from across the organization, the flexibility to change views enables you to make project-specific decisions as well as schedule changes. The software is highly configurable and is also well equipped to integrate with most existing software as well as ERP systems. Saviom provide interactive demos and free trials of up to 6 weeks of the solution. 10,000ft Plans – 10,000ft Plans is a tool designed give you the big picture (hence the 10,000ft) of your business, teams, and projects.

Armed with this information, you’re then able to make better strategic decisions based on this real-time, complex data. The tool is based around a project dashboard, a schedule for projects and resources, time tracking, and analytics. The project element gives top-level project information across different types, clients, and states. Custom fields can also be added for easier connection with the API. The resource view of the schedule lets you spot who is available and update assignments. The time tracking component shows each team member which projects they should be working on and suggests hours based on the schedule. The analytics component gives a great overview of forecasted vs.

Actual project hours, utilization, budget tracking, and estimation accuracy. They have a great overview of the product on their site here:. 10,000ft costs from $150/10 users/month. Paymo – Paymo is a modern project management software that allows your team to manage projects from start to finish. Having all the features you need bundled in a modern interface will translate into cost savings – you don’t have to pay for several apps to get the projects done – less time spent juggling multiple software, along with a seamless work process, due to better module integration and consistency among features. The advanced task management, Gantt Chart, Resource Scheduling, Automatic Time Tracking, collaboration, advanced reporting, invoicing are just the core modules that will assist you in delivering successful projects. Paymo starts from. Forecast – Forecast is a brilliantly simple combination of a resource management and project management tool built on the foundation that successful projects require a combination of short and long term planning.

Forecast does not dictate how you work so you can mix scrum, Kanban and traditional Gantt scheduling. The Artificial Intelligence (AI) built into Forecast enables you to easily spot projects that are at risk of delay or veering off track. Build and share your own powerful dashboards, reports and insights so you can put real-time information right at your team or clients’ fingertips. Effortless resource planning enables you to track utilization and capacity. In the upcoming work view the connection between prioritization and scheduling easily let’s team members focus on the most important tasks. Forecast has a free 14-day free trial and costs from 8. Clarizen – If you’re looking for an enterprise level and fully tailored project management toolkit solution, check out Clarizen – a complete professional services automation (PSA) platform with a great set of tools for managing projects, tasks, resources, and budgets – wrapped in a single product.

Clarizen brings together project management, configurable workflow automation, in-context collaboration and a tailored, role-based experience that simplifies work, reduces communication overload, and provides visibility so everyone can work more effectively and adapt to changes. It centralizes release plans, release backlog data, bugs, documents, communications and more into one system, helping you to deliver releases efficiently, track and prioritize incoming tickets and schedule them for iterations with stacks of handy built-in reporting.

Clarizen costs from $30/user/month. Hansoft – Hansoft is a project management and collaboration tool.

It combines the best features of tools like Excel, Jira, and Trello while providing the structure necessary to prioritize and estimate deliverables at scale. For example, you can combine Gantt, Scrum, and Kanban in a single project. Beyond project management, Hansoft includes resource management features that let you modify team member allocations efficiently.

The dashboards and reports are market leading. With them, you can quickly create and share almost any information you need for reporting at team, project, and higher levels. Projectplace – Projectplace is a powerful project management and collaboration tool.

More than just another Basecamp alternative – Projectplace has a slew of additional features including issue management, project templates, online meetings, meeting and resource management and organisational reports and analytics. The resource management features in Projectplace give users overview of all scheduled resources in all projects, show the availability and capacity, allow searching and booking of resource, perform scenario planning of resources, identify possible “show stoppers” due to overbooked resources and prioritise resources between projects. Projectplace costs from $29/user/month. Teamwork Project Manager – Teamwork Project Manager is a Basecamp alternative – an online teamwork & project management application to assist managers, staff and clients in working together more productively. Teamwork has components to enable Project Management collaboration, task management, milestone tracking, messaging, file management and time tracking.

In short, this is one of the many young upstarts trying to offer a Basecamp alternative. A unique feature of Teamwork PM is The Risk Register where you can post risks and assign it a priority – a great tool for transparency among the team and with clients. Teamwork Project Manager costs from $49/35 projects/month. Teamdeck – is a complete resource management solution for teams, offering resource scheduling, time tracking & timesheets, leave management and customizable reports. The tool makes it easier for project managers to allocate resources, optimize employee utilization and forecast the capacity. What’s important, Teamdeck not only helps with running current projects but also gives you a high-level control over the company resources.

You can use it to compare workload with available resources, track employee’s work hours and then assess the project’s value. You can try Teamdeck for free with a to see if the tool suits you.

What’s more, it is free for teams of up to six people. Business Plan, on the other hand, covers all of the functionalities, integrations, support and custom onboarding, and comes for $3.99/user/month. Other project management tools with resource scheduling solutions: Below is a list of additional project management tools with resource scheduling software we didn’t take a look at in the list above:. Harvest Forecast –. Workamajig –.

At Task – /. Streamtime –. ProjectorPSA –.

Synergist –. Podio –. Open Air –. Teamweek –. Traffic Live –. PPM Roadmap –. Ganttic – What do you think?

What do you think we’re missing? What else is there to project management tools and resourcing scheduling software?

We’d love to hear if you’ve got any suggestions, tips or thoughts on using this kind of software – why not share them using the comments below? About Ben Aston I’m Ben Aston, a digital project manager and VP of Client Services at FCV, a full service digital agency in Vancouver, Canada. I've been in the industry for more than 10 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB.

I’ve delivered everything from video virals to CMS’, flash games to banner ads and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. Thank you Ben for this resource, you have pointed out some new software that I’ve never heard about! In my company we are using Teamwork right now(not Teamwork pm:-)) and it is a really good software for scheduling resources. At first we also thought that a software for managing our resources’ time was not necessary but since we started using it we immediately encountered its benefitl! We are now more conscious about which of our resources is overloaded and so we can manage the situation in time and all the team is happier 🙂 If you want to take a look at Teamwork here is the site.

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Thank you Sarah for your precious suggestion! I already tried lot of PMS, but after your suggestion I gave Teamwork a try.

Now we are completely addicted! We started with a very light approach, inserting only the root of each project and using issues for day-bay-day management (we found the issue planner quite comfortable). Now we structure complex projects using Teamwork Gantt editor and even dependencies, but only when really necessary (some of our customers love to ask us a printed Gantt 🙂 ) As you said, having a clear situation of work progress, project costs and work load makes our team happier 🙂 Thanks, thanks, thanks. I just shopped for a project management tool for my team, I almost bought Asana and then I met the Streamframe team at SxSW. The project management space is so fragmented. Even with the most modern tools we still ended up relying on email and spreadsheets as a “catch all.” Particularly worrying to us was how financial and efficiency tracking seemed to be completely ignored when managing projects. Even in Beta, Streamframe solves all these problems.

Their feedback is quick and they have already started working some of my companies suggestions into their road map. Here is the URL: check it out. May I suggest Comidor ( ), which is a collaboration platform that provides a wide range of business solutions (Collaboration, Project Management, CRM, Financials and BI).

A small overview of Comidor’s functionalities: – Collaboration: embedded email, chat, messages, video-calls, activity wall, organizational chart, calendar, wikis, personal profiles, contacts, accounts and more. – Document Management: document sharing, locking, versioning, rating, security levels, embedded viewers and more. – Task Assignment: tasks, events, discussions, issue tracking, workflows and more. – Project Management: scheduling, Gantt charts, resources, costs, milestones, deliverables, “Comidor ECHO MODEL” and more. – Customer Relationship Management: leads, opportunities, campaigns, contracts, accounts, funnel charts and more. – Financial: incomes, expenses, budgets, balances, cash flows, activity history and more. – Business Intelligence: reports, advanced filters, query designer, pie charts, line charts, geo analysis – Integration: MS Office, Dropbox, LinkedIn, Twitter, Google Maps, Gmail, Hotmail, Outlook, PDF, EDIs, custom connections via web services.

I’d suggest to check out PM solution for agencies and studios by Comindware – I like it for its automated priority-based planning, automated plan updates according to real-time project status, easy workload control and (my favorite!) advanced collaboration options including online discussion rooms. You have to buy license for key project members and can invite unlimited number of collaborators which can take part in discussions and see tasks assigned to them, but not project in general. If you manage people as much or more as you do projects, if you need something more flexible then standard project tools, something that will cover 80% of what crosses your desk, and you’re a manager or VP or C-level officer, and you wouldn’t describe yourself as a project manager per se, then you fit what we do, and we use ManagePro. It’s the project management tool that’s designed for people who aren’t. A lot of hp to handle everything from tracking what you’ve delegated to dashboards, and allows you to drag and drop Outlook emails into the project plans as well. Blatant self promotion, but checkout Forecast.it Forecast.it is a full end-to-end data-driven Project and Portfolio Management (PPM) platform that is easy-to-use right in your browser. The solution predicts time and cost for your projects intelligently and lets you organize and run all your agile or traditional projects.

With our easy-to-use interface you get the full portfolio and resource overview of all your projects in one solution. Forecast.it is for startups and enterprises who wish to get predictability into their budgets and projects. It is for companies who want the full portfolio and resource overview and organizations that want to get their distributed teams of any size more organized and productive. Hi Ben, I just found you listing and wanted to add our product to that list. There are lots of products on the market, we believe that our system AccountAbility, is one that more than merits this list. AccountAbility is an integrated project management, media and financial system built in the cloud and designed exclusively for today’s communication agency.

We built it from the ground up so everything you see is in the system, no bolted on components, no emulation to access the system. Our clients highlight low cost, ease of use, and all agency integration as reasons, amongst others, why they work with AccountAbility. We are in 25+ nations, multi language, multi currency, with consolidated accounting across offices. We welcome comments and if more interest please contact me. Best, Chris Brown. Agreed with your initial line about ‘my preference is for tools that do one thing really well rather than a catch-all tool which does lots of things, but none of them quite right’. I feel like resource scheduling tools always get grouped into other software offerings, (especially in PM tools) even though resource management should really be treated as a separate but integrated function.

Saviom Resource Management Software (www.saviom.com/resource-management-software.aspx) are one of the few tools on the market that provide a full Enterprise Resource Scheduling solution. You should definetely check it out!

The company I am with is using Basecamp and Harvest but I really am looking for something a bit more. Backstory: we work with a team of contractors that all have different levels of tasks they can do.

Some are available at different times, some only can do specific tasks, and some only have a specific amount of hours they can work. I am looking for something to input their information in and to click a type of filter that lets me know who is available in the afternoon and can review a site on Firefox (for example). I don’t want anything overly complicated. If it can be integrated with BC and Harvest, that would be great but not necessary. But I think there is another pressing need in the area of project / resource management that these tools do not address. These tools do a fantastic job of scheduling resources to project work at a tactical / low level. But as organizations scale (and they do not have to be that big) they need to then take strategic approach to their resource management.

So by this I mean answering questions such as: – Given the projects underway and in the pipeline how many resources will we need over the next 12 months? – What skills mix will we need in those resources? – Will we have to hire / fire resources and if so when? – If we change around the priorities of our projects, how will this impact deadlines and resource needs? – What will happen if we start up 5 new projects next month? These kind of questions are key but rarely answered by project management or resource scheduling tools.

Perhaps a good topic for another article? There are a few tools that do help you answer the questions above Kelloo is one I have used with good success. There was another I used (Atlantic Global) but I can’t track a website down for them. Basically, Kelloo / AG includes features for resource planning, resource capacity planning, resource demand planning, scenario modeling, what-if modeling etc. They take a more strategic approach to resource planning. Something that most organizations do in spreadsheets but do very badly.

Hi Sawek – yes I did try try Hub Planner. It was a nice tool, but was dealing with basic day to day scheduling of resources in a calendar format. It didn’t help me with the problems I was having as expanded upon in my prior post. I think we need to make a distinction when talking about resource planning / resource scheduling tools. There are many tools out there that let you allocate a resource to a piece of work for a period and then let you keep tabs on the resources utilization levels.

So I would include tools like Hub Planner, Float and 1000K foot in this category. They tend to rely on the scheduler managing the schedule / allocating the tasks to smooth the workload of the resources.

Then you have tools which are dynamic. What do I mean by this? – You do not have to manage the schedule at a low level, which is great as your resource levels increase. – They help you understand how you can solve your resource problems (not just tell you that you have a problem). – You can explore different resourcing options to optimize your resources usage. – You can model the impact different resource levels will have on your deadlines (i.e what happens if I hire / fire etc).

– Selecting different project options will have a radical impact on your resource plans. If a new project is started up but others put on hold, you need to quickly understand how this impacts your resources. So these tools tend to have a higher level focus and the planning horizon tends to be weeks to months as opposed to what is happening today / this week. I would badge these tools as resource capacity planning solutions.

I started off looking. I liked the tool. The alternative to liquid planner that I ended up using was. Thanks for the great list, i would like to point out another Ad agency project management software called iWorkSync Ad that is created to manage daily activities of an advertising company or agency.

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IWorkSync-AD is a fully integrated business management solution designed specifically for Media companies businesses. IWorkSync-AD integrates functions of all your departments including Accounts, Production, Media and Finance. IWorkSync-AD offers whole business automation, quick-to-implement and easy-to-use.

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IWorkSync-AD promotes productivity, boosts creativity, and adds to the top and bottom lines of an advertising agency. See more about the product at –.